Overview
The Executive Secretatiat (Exec Sec) Team is looking for an ambitious go-getter who has strong technical and communications skills but is also able capable of being flexible as the Team manages competing priorities in a fast-paced, demanding environment. This individual will need to be a team player who can take on a leadership role and manage expectations through a problem-solving and customer service approach. The Exec Sec Team is a unique team within the IO as it coordinates with all Centers within the Agency as well as the HHS Secretary’s Exec Sec Office. It is fast-paced and hectic at times, but this role will provide an individual the opportunity to work in a high visibility space with Senior Leaders of a growing Agency. Not only will this individual lead correspondence management for the team, this individual will support the Contracting Officer’s Representative (COR) in ad hoc budget/finance projects, so a background in finance will be helpful.
This is a hybrid role with on-site and remote work
Office space is located in Constitution Center: 400 7th St SW, Washington DC 20024
Responsibilities:
- The contractor shall provide business consultant support and expertise to ASPR program office officials and senior/executive leadership; troubleshoot business process issues and recommend corrective courses of action.
- The contractor shall support data analysis of correspondence across the various program offices in order to provide metrics, as needed.
- The contractor shall facilitate regular status update briefings; draft, edit, and oversee regular status reporting for office business requirements; organize file structure and required written/electronic material; draft written work products, as needed.
- The contractor shall actively engage and work within the Strategic Work Information Folder Transfer (SWIFT) and Secretary’s Policy System (SPS) systems to ensure end-to-end coordination of all correspondence with internal and external players; triage issues through ASPR.
- The contractor shall serve as a subject matter expert in plain language and ensure all official government work products are effectively compliant with plain language requirements.
- The contractor shall provide strategic and operational comprehensive tracking and task management for the portfolio
- The contractor shall serve as the agency and departmental liaison on all matters related to executive correspondence and document management.
- The contractor shall review and analyze incoming correspondence for accuracy and alignment with the ASPR mission, policies, strategic plan, and authorizations; ensure that all correspondence tasked to offices is completed on time and is checked for grammar, spelling, and correct/appropriate content.
- The contractor shall provide lead coordination for interdepartmental clearances of high-level policy and technical documents, including submission of documents for review, addressing comments and edits, and obtaining appropriate signatures.
Qualifications:
Required Education:
- Graduate degree in a related topic area
Required Experience:
- 6-8 years of applicable experience
- Correspondence management and copyediting
- Meeting management and hosting
- Customer service and problem-solving skills to manage expectations
- Up-to-date software skills (e.g., Microsoft Suite – especially SharePoint, Excel, and PowerPoint; Adobe, Teams, Zoom, Outlook, etc.)
Required Clearance:
- Either currently holds a Tier 2 Clearance (e.g., Public Trust) or eligible to gain one
Desired Qualifications:
- Ability and flexibility to work in a fast-paced environment with competing priorities
- Strong communication skills
- Ability to collaborate with team member to coordinate responsibilities
- Budgeting and finance
- Data analysis pared with Excel spreadsheet manipulation
- Time management; multitasking
- Project management; detail-oriented
About Drodex:
Drodex LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.